How to add a Recipient email ID to Receive Report from AS400 Scheduled Job?

 How to add a Recipient email ID to Receive Report from AS400 Scheduled Job?

Problem

This document describes how to send a scheduled report to multiple email recipients in IBM Cognos BI 10 without typing in each email address manually.

Resolving The Problem

Use distribution lists to send a report to more than one recipient at a time.
Distribution lists contain a collection of users, groups, roles, contacts, or other distribution lists.

If a recipient is not part of the Cognos security system, create a contact for this person.
The contacts can also be assigned as contacts for reports.

There are three small multimedia videos attached to this KB that demonstrate the required steps.

Steps to create a Distribution List:

1. On the portal toolbar, click Directory.
2. Click the Distribution Lists and Contacts tab.
3. Tip: To remove a distribution list or contact, select the entry and click the delete button.
4. On the toolbar, click the new distribution list button.
5. Type a name and, if you want, a description and screen tip for the distribution list, and click Next.
6. Click Add and follow the instructions to add users, Groups or Roles from the Cognos Security Namespaces ( ie. Cognos, LDAP, etc..) to the distribution list.

The members you select appear in the members list.

Click Finish.

You can now choose this list when you specify recipients for a report.

Steps to create a Contact:

On the portal toolbar, click Directory.

1. Click the Distribution Lists and Contacts tab.
2. Tip: To remove a distribution list or contact, select the entry and click the delete button.
3. On the toolbar, click the new contact button.
4. Type a name and, if you want, a description and screen tip, and an email address for the contact, and click Finish.
5. Steps to schedule the report
6. In the schedule report screen, select your scheduling options and select Send the report by email.
7. Click Edit the email options.
8. Click Add.
9. Select the Cognos namespace and select the Distribution list(s) and/or Email Contact(s) that you wish to send the email to. You may also add groups or roles.
10. Click Add and then OK.
11. Choose whether you wish to add the link and/or the report into the email and click OK.
12. Click OK to save the schedule for the report.